About NYSPHADA

NYSPHADA

P.O. Box 744
Hornell, NY  14843

Working Hard For Housing Authority Directors

For nearly three decades, NYSPHADA has proven successfully that public housing authorities, united together, are stronger than alone. We are proud to claim a membership of 73 public housing authorities from across the State of New York.

Mission

To be New York State’s leading organization in providing professional development, support and information to organizations that preserve and develop public, affordable and mixed-income housing by providing networking opportunities through communication, training and education.

To actively represent our member agencies and their residents by advocating and supporting legislation for the operation, preservation, and development of affordable housing.

Goal

To promote and protect the public and assisted housing industry. We work together to craft and implement effective strategies to influence State and Federal policymakers. We also serve each of our members through educational opportunities, networking and information sharing.

Leadership

NYSPHADA’s elected Board of Directors guide our policy choices and strategic decisions on organizational, State and Federal matters. Our 12 directors represent public housing authorities of all sizes and from all areas of New York. Four Directors seats are elected annually for terms of three years.

Guidance and input from our entire membership is absolutely essential and strongly encouraged. However, when day-to-day duties preclude you from participating directly; you may be assured that NYSPHADA leadership is protecting the interests of membership.

Education

NYSPHADA provides educational programs on topical issues at our two State-wide annual meetings and on an as-needed basis. National experts from across the country teach us how to continue to fulfill our important missions in this era of budget austerity, and how to comply effectively with the myriad of the Department of Housing and Urban Development’s (HUD’s) constantly changing rules and regulations. Real-life practitioners provide in-depth training for executive directors, staff, and boards of directors.

Information Sharing/Best Practices

NYSPHADA meetings provide an opportunity to learn from each other – the spirit of give and take permeates our working sessions and social events. Expertise is shared… vendors’ services and wares are showcased… consortiums have developed that have resulted in significant financial savings.

Access

NYSPHADA works closely with our regional HUD offices and the New York State Homes and Community Renewal agencies. Top officials from these offices attend our meetings regularly, and engage in roundtable discussions with membership. Discussions range from the broadest of topics to technical answers to the issues that may affect only your authority.

Networking

NYSPHADA offers an opportunity for you to get to know your colleagues from across the State. We bring together all regions, united by our unique New York State characteristics. At each event, time is set aside for relationship-building during meals, breaks and receptions.

Recognition

NYSPHADA created the Housing Champion Award to publicly acknowledge an outstanding individual or group that has made a significant contribution to our field.

Philanthropy

NYSPHADA’s College Scholarship Award program continues to grow, with additional applicants and larger monetary awards. Applications are accepted from New York high school seniors residing in public or assisted housing units.

Federal Advocacy

Involvement in the Federal legislative and regulatory process continues to be a high priority for NYSPHADA. Our goal is to ensure that NYSPHADA has a “seat at the table” at all relevant legislative and regulatory policymaking discussions, in order to protect and promote our interests. Over the years, we have significantly raised awareness of our organization and our industry’s issues in Washington, DC. We continue to build our influence and position ourselves as a resource for legislators and regulators, regardless of their home States.

Policymaking and Strategic Planning

NYSPHADA Board of Directors and appointed Legislative Committee Members formally establish policy directives, after consultation with our Membership. We are always open to any Member’s views on policy issues and input on strategy.

We are able to respond quickly to changing climates in our Nation’s Capital and adjust existing policy or make new policy by conference call, if necessary. Short- and long-term legislative and regulatory strategies are crafted to meet our goals.

Goal Achievement

Our model for achieving our legislative and regulatory goals includes an effective combination of: grassroots support from the field and Membership advocacy visits to Washington, DC.

Grassroots Support

NYSPHADA Leadership can only be effective with the strong support of its Membership. Our colleagues, regardless of their demanding workloads, repeatedly respond to calls for assistance. Members are asked to call, write and visit their Senators, Congresspersons, and their key housing staffers on matters of importance to our industry. We encourage the development of ongoing relationships with elected officials, and let Membership know when it is most critical to express concerns to them through phone calls, letters and email.

The NYSPHADA President sends correspondence, on behalf of Membership, to policymakers throughout the year. We ensure that collective views on legislative and regulatory issues are well known.

Washington, DC Advocacy Visits

NYSPHADA attends legislative and regulatory conferences in our Nation’s Capital each year, with public housing authority executive directors, staff and board members from across New York. In addition, NYSPHADA leadership travels to additional meetings and speaking engagements in Washington, DC to share our viewpoints on an as-needed basis.

NYSPHADA partners with the national organizations: the Public Housing Authorities Directors Association (PHADA), the Council of Large Public Housing Authorities, and the National Association of Housing and Redevelopment Officials (NAHRO). We often work in coalition with these highly effective industry partners. However, the unique characteristics of New York make it important to have our particular needs represented to Congress and the Administration separately, as well.

In addition, PHADA and NAHRO leadership, attend our Spring and Fall meetings in New York in order to keep our Membership up-to-date on the latest legislative and regulatory situations. Specific strategies, based on the overall political climate, to deal with our federal concerns are outlined. This also provides the opportunity for individual agencies to share specific experiences as well as opinions on what existing policies and potential policy changes have or would mean to your operation. Real-life, practical examples are an invaluable teaching tool and in turn are shared with Washington, DC policymakers on your behalf.

Board Members

William Simmons, President
Syracuse Housing Authority

Richard Homenick, Senior Vice-President
Schenectady Housing Authority

Mark Hamilton, Vice-President Legislation
Plattsburgh Housing Authority

Mack Carter, Vice-President Professional Development
White Plain Housing Authority

Andrew Tyman, Treasurer
Geneva Housing Authority

Damaris Carbone, Vice-President Membership
Amsterdam Housing Authority

 

Ann Kivari, Secretary
Olean Housing Authority

Raju Abraham
Greenburgh Housing Authority

Brenda Westfall
Ithaca Housing Authority

Richard Dowe
Herkimer Housing Authority

Angela Farrish

New Rochelle Housing Authority

Irina Matveevskii

Tuckahoe Housing Authority

 

 

Staff

Larry Vetter, Executive Director

Stephanie White, Event Coordinator

Dan Young, New York State Legislative Consultant

By-laws

  • Adopted February 15, 1985
  • Amended June 21, 1985
  • Amended February 20, 1987
  • Amended March 27, 1987
  • Amended September 26, 1997
  • Amended June 20, 2002
  • Amended April 12, 2017

Article 1 – Name

The name of the organization shall be the New York State Public Housing Authorities Directors Association, Inc. The mailing address of the Association shall be wherever designated by the Board of Directors at their Annual Meeting.

Article 2 – Purpose

This corporation is formed for the purpose of conducting activities which are exclusively charitable within the meaning of Section 501 (c) (3) of the Internal Revenue Code of 1954, as may be amended from time to time, including relief of the poor, distressed and underprivileged, and promotion of the public good through programs designed to promote public health, safety and welfare by providing support and assistance to low-income and handicapped families and persons.

In furtherance, but not in limitation of the foregoing charitable purposes, the corporation shall:

  1. Develop and implement programs, projects and activities which provide low-income, elderly and handicapped families and persons with safe, sanitary, decent and affordable
  2. Develop and implement programs, projects and activities which educate and assist public housing authorities, municipalities, non-profit low-income and affordable housing developers, and the general public with respect to providing safe, sanitary, decent housing for low- income
  3. Develop and implement a network of statewide public housing authority directors to provide an opportunity for discussion, support, and training on issues pertaining to public housing, low-income housing and affordable housing.
  4. Interpret to the public the aims, functions and needs of public housing authorities with a view to better understanding and
  5. Provide indispensable programs and administrative services to its members.
  6. Conduct any and all lawful activities that may be necessary, useful or desirable for the furtherance, accomplishment, or attainment of the foregoing

Article 3 – Board Of Directors

The Board of Directors shall consist of a minimum of (9) members and a maximum of twelve (12) members and shall be elected by the membership at its annual meeting. At the first annual meeting two (2) of the Directors shall be elected to three (3) year terms; two (2) of the Directors shall be elected to two (2) year terms; and two (2) of the Directors shall be elected to one (1) year terms. Subsequently, there shall be not less than three (3) and not more than four (4) Directors elected on an annual basis.

The Board of Directors may elect Directors to serve on the Board in the event of vacancies; Directors so elected shall serve the un-expired term of the vacant position and be eligible for re-election by the membership. There shall be No limit to the number of terms a Director may serve on the Board of Directors.

Article 4 – Executive Committee

The management of the business and affairs of the Association except as otherwise provided in the Bylaws, shall be vested in the Executive Committee consisting of the following officers of the Association and the immediate Past President: President, Sr. Vice President, and Vice President for Professional Development, Vice President for Legislation, Vice President for Membership, Secretary and Treasurer.

The Executive Committee shall discharge the duties of the Board of Directors, but not incur debts, except for current expenses, unless specially authorized.  It shall carry out the policies of the Board of Directors and shall report to same its acts, which shall become part of the records of the Association.

Article 5 – Officers

Only a member entity’s representatives (CEO/Executive Director or Designee) may vote or hold office in the Association. Regardless of who is designated, each member entity shall have only one vote and only one representative of that member entity may hold office. Substitute representation shall not be permitted at meetings of the Executive Committee or Board of Directors.

The officers of the Association shall be a President, Sr. Vice-President, Vice- President for Professional Development, Vice-President for Legislation, Vice-President for Membership, Secretary, and Treasurer. The officers shall be elected by the members of the Board of Directors at the first monthly meeting of the Board following the annual meeting. They shall serve for one (1) year and be eligible for re-election as officers as long as they remain members of the Board of Directors. No Director shall serve more than three (3) consecutive years for the following Offices: President, Sr. Vice-President, and Secretary. The term for the office of Treasurer shall be allowed up to a maximum of seven (7) consecutive years.

Article 6 – Duties Of Officers

The duties of the officers shall be such as are implied by their respective titles and specified in these By-laws.

The President shall preside at all meetings; appoint all standing committee chairmen; act as ex officio member of all committees except the nominating committee; and serve as representative to meetings of organizations in which the Association is entitled to have representation.

The Sr. Vice-President shall perform the duties of the President in case of his/her absence or inability or unwillingness to function.  The Sr. Vice-President shall be a member of the Nominating Committee.

There shall be three Vice Presidents with in portfolio as in Article 5 of the Bylaws. The three Vice Presidents shall be elected by the Board of Directors to chair the following Committees:

  1. Professional Development
  2. Legislation
  3. Membership

It shall be the responsibility of the Vice Presidents to serve as chairpersons of their respective committees (See Article 5) and to act as liaison with the members with respect to issues being acted upon by the Association.

The Vice Presidents shall also perform such other duties as directed by the Board. In the event the President or Sr. Vice-President refuses or is unable to act, the Vice Presidents shall assume and perform the duties of the President in the order enumerated above.

The Secretary shall keep a current and correct record of all regular and special meetings;  shall  receive  and  send  all  correspondence  related  to  activities  of  the Association; and maintain on file all papers of value, including a copy of the By-laws, and shall turn them over to his/her successor at the end of his/her term of office.  The Secretary shall be a member of the By-Laws Committee.

The Treasurer shall keep a record of all income and expenditures and give a financial report at each meeting; and shall maintain a checking account. All expenditures shall be in accordance with the approved budget. The records shall be audited by a committee appointed by the President once a year.  The Treasurer shall Chair the Finance Committee.

Article 7 – Meetings

The Board of Directors shall meet bi-monthly at a date and time so designated by the Board of Directors and at other times at the call of the President or the request of any three (3) Board members providing seven (7) days written notice is given to all members of the Board. All meetings of the Board of Directors shall be at a location designated by the Board of Directors unless previously approved by resolution of the Board of Directors meeting in regular session. The Annual Meeting of the Association shall be on a date and time so designated by the Board of Directors at the Spring Conference at a location designation by the Board of Directors.

General meetings of the Association shall be scheduled by the Board of Directors. Scheduling shall include the establishment of the date, time and place. All members of the Association shall receive a minimum of ten (10) days written notice of all general meetings of the Association.  The notice shall clearly state the purpose of the meeting.

Article 8 – Membership

Section 1. Qualifications for Membership – Public Housing Authority Members

New York State Public Housing Authorities (PHA’s) are eligible for agency membership in the Association upon approval by the Association of an application. PHA’s will be represented by their Executive Director/Chief Executive Officer. In the event that an Executive Director decides not to represent his/her PHA in the Association, then the Executive Director shall designate that PHA’s designee in writing to the Secretary of the Association. The member agency shall notify the association within 30 days of a change in its designee.

The Association has adopted and may amend from time to time a Code of Ethics. By joining or renewing its membership in the Association, an Authority, its Commissioners, and its Executive Director agree to be bound by that Code of Ethics as amended.

Section 2. Qualifications for Membership – Affiliate Members

Non-profit low income and affordable housing developer, or entities which are specific to the development of low-income housing are eligible for affiliate membership in the Association upon approval by the Association of an application.  Affiliate members will be represented by their President or Chief Executive Officer.  In the event that a President or Chief Executive Officer decides not to represent his/her entity in the Association, then the President or Chief Executive Officer shall designate that entity’s designee in writing to the Secretary of the Association.  The member agency shall notify the association of such change in designee within 30 days.  Affiliate members shall have all rights of membership except the right to vote, chair a committee, or hold office.

The Association has adopted and may amend from time to time a Code of Ethics.  By joining or renewing its membership in the Association, an entity, its Board of Directors and its President or Chief Executive Officer agree to be bound by that Code of Ethics as amended.

Article 9 – Standing Committees

To promote communication, effect a consistent direction on housing issues, and assist in the administration of the affairs and meetings of the Association, there shall be seven (7) standing committees:

  • Professional Development
  • Legislation
  • Membership
  • Finance
  • Bylaws
  • Scholarship
  • Nominating
  • All committees, other than the Finance Committee which is appointed by the President, may be made up of Directors and non-Directors. Directors shall maintain a majority number on all standing committees. Non-Directors shall serve as a voting member on one standing committee.
Section 1. Professional Development Committee

The Professional Development Committee shall be responsible for developing a code of ethics, spring & fall conferences, educational programs, training courses and, in general, promotion of the professionalization of the members and the Association .

Section 2. Legislative Committee

The Legislative Committee shall be responsible for monitoring and reporting in a timely manner, key legislative and regulatory issues of concern to the members of the Association. Upon direction of the President and the approval of the Board, the Committee shall educate Legislators, present position papers, transmit correspondence or present testimony on issues affecting the operations of the members of the Association.

This Committee shall be responsible for review and examination of all factors affecting the general operational and management issues pertaining to a Public Housing Authority. They shall make recommendations to the Board of the levels of funding, regulations, and other interests of a Public Housing Agency.

Section 3. Membership Committee

The Membership Committee shall serve the Association by recommending to the Board methods to maintain and increase membership, guarantee geographical and minority representation and to promote meetings, seminars and publications on housing related matters of interest to members and prospective members of the Association.

Section 4. Finance Committee

The President shall appoint not less than three members to the Finance Committee which will be chaired by the Treasurer.

The duties of the Finance Committee are: (1) Assist the Treasurer in preparation of the budget; (2) Assist the Treasurer as appropriate with all duties conferred by these bylaws and the responsibilities assigned by the Board of Directors; (3) Protect the assets of the Association by annual audits and management reviews, internal control procedures, and oversee asset management activities; (4) Prepare plans and make recommendations to the Directors on carrying out the duties of the Treasurer.

Section 5. Bylaws Committee

The President shall appoint the Chairperson of the Bylaws Committee. The Bylaws Committee will consist of the Chairperson and not less than three (3) members from the most recent elected Directors. The duties of the Bylaws Committee are:

(1) To review and make recommendations for changes to the Bylaws of the Association to the Board of Directors and the General Membership on an annual basis.

(2) To enforce compliance with the Bylaws by Members, Officers and Committees of the Association.

Section 6. Scholarship Committee

The President shall appoint the Chairperson of the Scholarship Committee. The Scholarship Committee will consist of the Chairperson and not less than three (3) members. The Scholarship Committee shall recommend to the Board:

  1. The number and amount of annual scholarships to be awarded.
  2. The criteria to be used in selecting scholarship recipients.
  3. After receiving and reviewing applications for scholarships, the applicants to receive scholarships.
  4. Activities to generate publicity in connection with the awarding of scholarships.
Section 7. Nominating Committee

The President shall appoint a Nominating Committee of four (4) members not less than 150 days prior to the applicable Annual Meeting. The Committee shall consist of the four (4) most recently elected Officers.

Section 8. Other Committees

The President or the Board may from time to time create such other committees and task forces as s/he may determine to be in the best interests of the Association.

Section 9. Chairperson

The chairperson of each standing committee shall be appointed as set forth in Sections 1, 2, 3, 4, 5, 6 and 7 above or in Article 5.

Each chairperson shall appoint a vice chairperson from the committee for the purpose of conducting association business in the absence of the committee chairperson.

Article 10 – Quorum

A quorum of the Board of Directors shall be a majority of the Board of Directors. A quorum of the general membership shall be 20% of the membership whose dues are paid in full but in no case less than four (4) members.

Article 11 – Association Funds

All monies of the organization shall be deposited as determined by resolution of the Board of Directors and may be withdrawn (only by an instrument signed by the Treasurer or Secretary.) The Association shall operate with a fiscal year of January 1- December 31.

Article 12 – Membership Dues

Annual membership dues of the Association shall be as determined by resolution of the Board of Directors.  This will detail Public Housing Authority membership dues and Affiliate Membership dues.

Article 13 – Public Statements

All public statements are to be issued by the President, or in the event of his/her extended absence, by the Sr. Vice-President. All public statements shall require the prior approval of the Board of Directors.

Article 14 – Dissolution Of Association

Upon dissolution of the corporation, the governing body of the corporation shall, after paying or making provision for the payment of all the liabilities of the corporation, dispose of all of the assets of the corporation exclusively for religious, charitable, scientific, testing for public safety, literary or education purposes, or for the prevention of cruelty of children or animals; or to such organization organized and operated exclusively for one or more such purposes as shall at the time qualify as exempt organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954; or to the federal government, a state and local government for a public purpose.

Article 15 – Parliamentary Procedure

Robert’s Rules of Orders, Revised, shall govern this Association in all cases to which they are applicable and in which they do not conflict with these By-laws.

Article 16 – Amendment To By-laws

The By-laws of this Association may be amended by a two-thirds vote of the members present at any regular meeting, a quorum being present, provided a copy of the proposed amendment shall have been submitted to each member at least thirty (30) days before it is to be voted on.